Progress billing template

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55 Free Invoice Templates for an Easier Billing Process

Photography Invoice Template

Photography Invoice Template

Download Photography Invoice Template

Excel | PDF

This PDF invoice template is designed with photographers in mind. List photography services or products provided, associated costs, and the total amount due. Add a business logo and payment terms to the template for a simple and professional photography invoice.

Legal Invoice Template - Google Sheets

Legal Invoice Template

Download Legal Invoice Template - Google Sheets

Bill clients for legal services with this attorney invoice template. Include your hourly rate, a description of legal services, relevant case information, and payment instructions. The template automatically calculates the total amount due.

Notary Public Invoice - Google Sheets

Notary Invoice Template Google

Download Notary Public Invoice - Google Sheets

This template provides an easy invoice for notary services, such as witnessing a document signing. Hours and rates are shown for the work completed, and a section is included for writing a brief overview of notary services provided. Include a payment due date and other terms to encourage timely remittance.

Contractor Progress Payment Template - Excel

Contractor Progress Payment Template

Download Contractor Progress Payment Template

Excel | Smartsheet

Download Subcontractor Progress Payment Template - Excel

Use this construction invoice template for periodic contractor payments on a job in progress. One sheet in the template shows a summary of previous payments, work changes, and the current amount due. The template also includes a detailed list of typical work items for a construction project, completion status for each, and costs. This can also be used as a subcontractor invoice template.

Plumber Invoice Template

Plumbing Invoice template

Download Plumber Invoice Template

Excel | PDF

Designed with plumbers in mind, this invoice template provides sections for listing materials used, labor expenses, tax rates, and total costs. Include details such as model and serial numbers, or adjust the template to include relevant info for a particular plumbing job. You can also add payment terms or warranty information.

Auto Invoice Template - Excel

Auto Invoice Template

Download Auto Invoice Template - Excel

List work completed for auto repair or maintenance, parts used, and itemized costs on this automotive invoice template. The invoice offers customers detailed information on services provided for billing purposes as well as accurate record keeping. Customize the template by adding a business logo and contact information.

Catering Invoice Template

Catering Invoice Template

Download Catering Invoice Template

Excel | Word

Caterers can use this template to invoice customers for a wide range of events. The template provides sections for adding event details and listing catering services. Include item prices for a breakdown of costs along with a grand total and payment instructions to create a comprehensive catering invoice.

Freelance Invoice Template - Google Sheets

Freelance Invoice Template Google

Download Freelance Invoice Template - Google Sheets

Create a personal invoice template for freelance jobs that shows a project overview, services provided, hourly rates, and fees owed. This is a Google Sheets invoice that calculates subtotals and total expenses, which saves freelancers time and provides clients with an easy-to-read bill. Include a payment due date and other instructions to help reduce processing time.

Independent Contractor Invoice Template - Excel

Independent Contractor Invoice Template

Download Independent Contractor Invoice Template

Excel | PDF

Businesses can provide independent contractors with whom they work with an employee invoice template that describes the work performed, tracks completed hours, and calculates fees due based on an hourly rate. If a contractor needs to bill per project rather than hourly, simply edit the invoice to show project costs rather than hourly rates. A signature section for authorization is provided at the bottom of the template.

Freelance Writer Invoice Template - Word

Freelance Writer Invoice Template

Download Freelance Writer Invoice Template - Word

Create a polished invoice for freelance writing assignments. This template offers a simple and professional design that you can update with your own color scheme, business information, and work details. Provide clients with a summary of completed writing tasks, amounts owed, and payment terms.

Consultant Invoice Template - Excel

Consultant Invoice Template

Download Consultant Invoice Template

Excel | PDF

Consultants can bill for services provided and other expenses using this straightforward invoice template. Create an itemized list of consulting services, hourly rates, and other charges, and the template will calculate total costs. Room is included for adding terms and conditions or payment instructions.

Landscaping Invoice Template - Excel

Landscaping Invoice Template

Download Landscaping Invoice Template - Excel

This landscaping invoice separates labor costs from materials so that customers can see a detailed compilation of work performed and costs accrued. You can also include a brief project description or overview of landscaping services. If needed, there are also fields for adding tax.

Painting Invoice Template - Excel

Painting Invoice Template

Download Painting Invoice Template - Excel

Depending on the size and type of painting job, you may have many products to charge for in addition to labor costs. This template allows you to list individual prices for paint and other materials as well as total costs based on quantities used. Subtract any previous down payment to provide customers with the remaining balance owed.

Pest Control Invoice

Pest Control Invoice Template

Download Pest Control Invoice

Excel | PDF

This pest control invoice has sections for describing the work completed, including the type of pest targeted, locations treated, and chemicals used. A notes section is included for adding recommendations for future treatments, inspection findings, or a work summary. This invoice can be used for residential or commercial pest control jobs.

Web Design Invoice Template

Web Design Invoice Template

Download Web Design Invoice Template

Word | PDF

Provide clients with a website invoice template that shows design services and related tasks. This is a Microsoft Word template with a simple layout that can be easily modified. List services, hours, rates, total costs, business information, and any additional notes for a complete invoice.

Graphic Design Invoice Template

Graphic Design Invoice Template

Download Graphic Design Invoice Template

Word | PDF

This invoice template provides an organized and clean format for listing graphic design work. Add your own design flare for a customized look. The template makes it easy for clients to see project hours and costs, as it provides itemized information and a quick overview of total work completed.

Medical Invoice Template - Word

Medical Invoice Template

Download Medical Invoice Template - Word

This invoice template may be useful for a variety of healthcare practitioners, including medical providers, acupuncturists, and physical therapists. Provide patients with a description of services provided, insurance information, amount due, and payment options. This printable invoice is formatted for easy mailing.

Handyman Invoice Template - Word

Handyman Invoice Template

Download Handyman Invoice Template - Word

This basic invoice for handyman services provides blank sections for entering materials used, work details, and labor costs. List each expense to give customers a thorough record of finished work. Add payment instructions and any other terms and conditions for clarity.

Trucking Invoice Template - Word

Trucking Invoice Template

Download Trucking Invoice Template - Word

This trucking invoice template shows mileage, shipment and delivery information, fees, and total costs. Signature lines are included for authorization, and you can also list the property value and damages. Create a shipping invoice template that can be reused for a variety of goods.

Freight Invoice Template - Excel

Freight Invoice Template

Download Freight Invoice Template - Excel

Use this freight invoice template for loads being transported by ship, aircraft, or train rather than by truck. Edit the template to provide appropriate details about the shipping method, destination, and type of freight. Describe the shipment contents along with the pricing, weight, and total costs.

Cleaning Invoice Template - Excel

Cleaning Invoice Template

Download Cleaning Invoice Template - Excel

Give customers a comprehensive list of cleaning services provided, with costs itemized for labor, supplies, taxes, and additional fees. You can add your own work or payment terms as well as notes and reminders for clients. Customize the invoice with a company logo and contact info.

Electrical Invoice Template - Word

Electrical Invoice Template

Download Electrical Invoice Template - Word

Designed for electrical jobs, this invoice provides sections for a site description, property owner details, a work summary, and parts used. List costs for materials and labor so clients can see expenses for each item. This template can be used by small businesses or independent electricians.

Child Care Invoice Template - Excel

Child Care Invoice Template

Download Child Care Invoice Template - Excel

Daycare centers and other child care providers can use this invoice to track the dates and times of attendance and calculate the amount owed for a given period. Sections are provided for adding a billing address, child information, pricing, and payment terms. An invoice number is included for keeping organized records.

Towing Invoice Template

Towing Invoice Template

Download Towing Invoice Template

Excel | PDF

Use this basic template to bill for tow truck services. Sections include vehicle description and registration information, pickup and delivery locations, and a description of towing fees. Include customer and towing contact information to help ensure clear communication.

Computer Repair Invoice Template

Computer Repair Invoice Template

Download Computer Repair Invoice Template

Excel | PDF

This invoice shows a summary of computer repairs as well as pricing and total costs, and also includes space for adding terms and conditions or warranty information. In addition, you can add notes about the services provided or reminders for computer maintenance.

Moving Invoice Template - Word

Moving Invoice Template

Download Moving Invoice Template - Word

Moving jobs can include large shipments, travel time, and labor costs. Use this template to list hourly rates, mileage, and any other expenses. Movers can provide customers with a summary of rates, work completed, and the final amount owed.

Hotel Invoice Template - Word

Hotel Invoice Template

Download Hotel Invoice Template - Word

This template can be used as an invoice or a receipt for hotel services. It includes sections for recording arrival and departure dates, the number and type of guests, services provided, and total charges. Hotels can provide guests with a detailed invoice and get documentation for their own record keeping.

Car Rental Invoice Template - Excel

CAr Rental Invoice Template

Download Car Rental Invoice Template - Excel

This car rental invoice shows business and customer information, details about the car being rented, and the distance and duration of travel. You can edit the template to calculate rates per hour or day and add any extra fees to the total. Attach the invoice to car rental terms and conditions to provide customers with a complete package.


Progress Billing Defined: Advantages & How to Implement

Progress billing is a way to manage invoicing in industries where projects may take months — even years — and cost hundreds of thousands or millions of dollars. While it’s most often associated with the construction sector, the concept of incremental billing tied to progress milestones makes sense for a number of businesses.

Still, while it's a straightforward concept, there are some nuances around execution that companies and customers should be aware of.

What Is Progress Billing?

Progress billing is an invoicing method that provides for a regular payment cadence throughout a large-scale, long-term project. Companies bill customers on a predefined timeline based on completion of milestones.

The method is most commonly used in construction.

Key Takeaways

  • Progress billing is a standard invoicing method for large, long-term projects that require ongoing funding for supplies and labor.
  • Progress billing keeps project owners, general contractors, subcontractors and other stakeholders on the same page about scope, milestones and payment.
  • Cost changes and disputes are two of the top challenges.

Progress Billings Explained

The contractor and customer or lender contractually agree to a set of milestones with associated payment percentages, and work begins. Progress billing is calculated on a to-date basis by multiplying the project's percentage complete by the total project price.

As it meets milestones, the contractor submits an invoice for completed work. As long as the customer is satisfied with the quality of the product, it makes the payment. The contractor can then fund the purchase of goods and labor for the next phase of construction.

Upon satisfactory completion of the project, customers sign off and make the final payment.

What Is Included in Progress Billings?

Progress billing invoices require some items not found on typical invoices to ensure that payments are accurate.

Total project amount: This is how much the project is estimated to cost upon completion. There may be incentives built in, for example, if the contractor completes the job early or under budget.

Total paid to date: The total paid to date is how much the customer has paid so far in the project.

Project completion percentage: The project completion percentage is how much of the project is complete and is billed.

Approved changes and subsequent adjusted price: Includes any approved change orders affecting the cost of the project, along with the price difference.

Remaining balance: The remaining balance is how much the customer still owes on the project. It includes the current invoice balance, the balance of work left and any outstanding and overdue invoices.

Who Uses Progress Billing?

Progress billing is helpful for any project that has defined stages and milestones toward completion. However, the steady cash flow and compatibility with long-term projects make it a staple in some industries.

Which industries use progress billing?

Construction is the most common industry to use progress billing. Carpenters, masons, electricians, painters, plumbers and roofers as well as the general contractors that employ these specialists commonly employ incremental invoicing to keep up with the ongoing payroll and materials costs throughout construction projects.

Companies in the technology integration, aircraft and defense industries also use progress billing. Projects in these industries tend to have many complicated moving parts, and they can take years to complete. Using the schedule of values simplifies the invoicing process while ensuring that every project task has financial accountability.

How Does Retainage Impact Progress Billing?

Retainage is the small amount, typically 5% to 10% of the payment amount of each progress payment that clients hold in reserve as "insurance" of sorts against a contractor not finishing the job. Once the job is complete, the project owner makes the final payment for the work done and the retainage amounts.

Since it's owed but not paid until the end of the project, contractors should account for this amount when determining payment schedules to ensure that the retainage percentage doesn't hinder purchasing supplies or paying workers.

Progress Billing Benefits

Simplicity and transparency are among the most significant benefits that progress billing provides to both vendors and customers. However, there are some vendor-, customer- and industry-specific upsides to progress billing.

Vendor advantages

Paid as they go: Getting paid in defined increments makes financial management simpler for contractors, enabling them to budget for expenses and ensure that they have enough funds to cover materials, workers and subcontractors.

Keeps debt low: Contractors receive a steady influx of funds throughout the project, so there is less need to go into debt to pay for materials and labor. This factor is essential because interest payments eat into the bottom line.

Payment issues are easier to identify: Vendors can track when payments should come in and their amounts. That helps avoid missed or incorrect payments and makes it easier to find and fix discrepancies.

Can stop work if not paid: Receiving payment as work progresses also means that contractors avoid the risk of doing an entire job and not being paid. That motivates the customer to make regular payments to ensure timely completion of the project.

Customer advantages

Low risk: Progress billing reduces project owners' risk of shoddy work or contractors leaving projects incomplete. The contractor won't receive payment for work not done to specification.

No upfront payment: Customers don't have to pay a significant amount upfront. Instead, they pay a deposit to get work started and then disburse funds as the project progresses.

Faster work: Contractors have an incentive to complete projects promptly to ensure quick payment and, potentially, incentives. However, progress billing also discourages rushing that leads to subpar work because the contractor doesn't receive payment until the customer deems the work acceptable.

Industry advantages

Progress billing has particular advantages over other types of invoicing in the construction, technology and aerospace/defense industries.

Cost tracking: These projects are usually complex, lengthy and depend on tasks being performed by multiple subcontractors and individuals. Progress billing helps companies in these industries track the hours worked by their laborers and subcontractors more precisely, ensuring that their pay is accurate.

Cost spreading: Progress billing is also helpful in these industries for spreading out the cost of expensive materials, equipment or tasks so that the customer or mortgage lender doesn't incur these costs all at once. This can be a helpful selling point when bidding on contracts.

Progress Billing Challenges

Progress billing is an excellent invoicing method in many situations, but it has downsides for vendors, customers and the industry.

Vendor challenges

Time to set up the project: Preparing contracts, such as the schedule of payments and milestones, may be an enormous time-sink since they have to account for many minute details. It can also take a while to negotiate prices, milestones, retainage and other contract terms.

Multiple invoices: Contractors must bill the client multiple times throughout the project. This process is a bit more involved with progress billing, requiring additional time and administrative resources.

Disputes: Overbilling is one of the most frequent sources of conflict, but customers and contractors also commonly disagree about how to value milestones before the project starts and how much of the work is actually complete at invoicing intervals. Clearly defining project stages and milestones in the contract, while time consuming, can help companies avoid disputes like this.

Customer challenges

Overbilling: Customers risk over paying if they cannot personally assess the project's progression. Customers, or an expert from their mortgage lenders if applicable, should monitor work on-site whenever possible and request proof of completion for each milestone to reduce overbilling risks.

Industry challenges

The industries that most often use progress tend to be heavily regulated and must adhere to government and industry standards and are subject to local zoning and inspections. Contractors must incorporate these realities into the contract, project tasks and billing activities, further complicating the progress billing process.

Customers should predicate payments on local building inspectors and planning boards signing off at various stages.

How To Implement Progress Billing

There are eight essential steps to successfully implementing a progress billing-based project:

  1. Develop a schedule of values: The schedule of values outlines project tasks and their corresponding costs. In the construction industry, this breakdown is according to the 50 divisions of construction portion of the MasterFormat guide developed by the Construction Specifications Institute (CSI), with the contractor and client agreeing on an estimated value for each unit of division.

    A schedule of values provides vendors and customers with a standard way to organize project tasks and stages. It also makes it easier for contractors and clients to agree on the project's scope, specific project milestones and payment terms.

    Contractors and clients may also compare estimated task costs with their actual costs. They can do this either at each payment iteration or at the end of the project. A schedule of values is a good arbiter of whether the project came over or under budget.

  2. Determine the payment schedule: The frequency of payments is another important aspect of progress billing. The contract should delineate the project milestones triggering payments, each milestone's percentage and each progress payment amount.

  3. Draft the contract: The contractor and customer can now craft an agreement that details the project's scope, milestones and price. These aspects must be well-thought-out and accurate as they form the basis for the agreement.

  4. Commence the project: The contractor performs the specified work within the agreed-on timeline to meet the milestones set out in the contract.

  5. Submit an invoice: Once the contractor meets a milestone, they apply the completed tasks as a percentage of the project and issue an invoice for the portion of their completed work.

  6. Customer review: The customer or lender reviews the invoice for accuracy. They also make sure that the work billed for meets expectations.

  7. Invoice payment: The customer sends the payment minus any retainage amounts. That should occur by the due date of the invoice to avoid work stoppage for non-payment.

  8. End the project: Once the project is complete, the contractor submits the final invoice. The customer does a final review of the work and sends the last payment, including any retainage amounts withheld.

Handling Cost Changes in Progress Billings

The length and complexity of typical progress billing projects make them prone to cost changes. The most common reasons for making changes that result in additional costs are:

  • Fluctuations in materials and labor prices
  • New customer requests and change orders
  • Construction or design errors
  • Damage, theft or other loss
  • Unforeseen regulatory challenges, such as demands by local inspectors

Avoiding costly missteps involves ensuring the contract stipulates the criteria for making change requests, the extent of allowable adjustments and how to handle changes in context of the progressive invoice. Typically, the customer has to sign a form detailing the changes and agreeing to costs before the contractor will proceed.

It's also helpful for contractors to add cushions in their schedule of values estimates for expenses that are likely to fluctuate throughout the project to ease some financial uncertainty.

Progress Billing Examples

Here's how a progress invoice works in practice:

A company approaches a contractor to build a new office location. The customer and contractor discuss the design and construction plan, and the contractor then develops a schedule of values for the work. Both parties come together to agree to the prices, milestones and other contractual terms, and the work begins.

At the first milestone, laying the foundation, the contractor sends an invoice detailing every schedule of value item for that stage. That includes:

  • Labor and material prices
  • The amount billed previously
  • The amount billed currently
  • The percentage of completion
  • The payment amount remaining
  • Retainage amounts for each item

Once the customer or the mortgage lender reviews the invoice and verifies that the billed work is complete, she sends the payment and sets the retained funds aside.

For projects that extend for a year or more, a graphical invoice that shows the progress of various aspects of the project can provide more context for the prices and milestones.

This example gives companies a better idea of what a progress billing invoice looks like. However, it's important to note that any template or sample needs to be tailored to an individual company's needs to ensure that it addresses the project's exact circumstances.

Manage Progress Billing With Accounting Software

Progress billing is a reasonably simple concept, but it's still possible for both contractors and project owners to make mistakes in the percentages, payments or other important details. Manual entry of information within the software and on invoices is one of the primary sources of miscalculations, inaccurate figures, outdated information and other errors.

A modern ERP solution automatically parses progress billing contracts and data from accounting, operations and other business areas to populate appropriate documents and invoices. The system keeps track of project progress, payment schedules and even retainage amounts. Invoices automatically send as stages mark as complete. This way, contractors can avoid under- and over-billing and clients can be sure that they're paying the correct amount at each iteration of invoicing.

When searching for a system to help with contracting, look for sophisticated analytics capabilities that can highlight opportunities for cost and time savings with customizable reports and graphics that provide detailed cost breakdowns, project completion percentages and other valuable insights. Look also for a financial management system that can simplify the progress billing process and optimize operations.

Clearly, construction accounting has some nuances, including not only progress billing but the need to track multiple jobs running concurrently and manage specialized methods for revenue recognition and tax reporting on projects that can last months or years. Receiving regular payments can help fund the finance expertise needed to keep the books straight.

Progress Billing FAQs

What is a progressive invoice?

With progress billing, a vendor submits fractional bills as they complete work. These progressive invoices are how a contractor requests iterative payment on a work project. Progressive invoices are submitted on an agreed schedule dictated by completion of specific milestones.

What is a progress payment in construction?

In construction, contractors provide progress payments as they complete stages of a project. For example, a general contractor working on a new office park project may issue a progress payment invoice once they pour the foundation, after framing, after installing the electric and plumbing infrastructure and so on.

What is progress billing in accounting?

For a builder’s accounting teams, progress billing is a tool for bringing in revenue during extended projects so that the books don’t become lopsided as expenses, such as materials and labor, are incurred. Without progress billing, there would be no offsetting income until the project closes. That hinders cash flow significantly, and many contractors can't afford to wait months — or years for major projects — to recoup costs.

For a customer’s accounting team, progress billing means they don’t have to pay out a large amount upfront. That helps with cash flow. And, it offers protection against a contractor that fails to complete milestones or provide expected quality levels, as progress payments may be held back.

Is progress billing an asset?

Contractors consider progress billing amounts as "contra assets" in that they offset a corresponding entry in the construction in progress (CIP) account. Generally, costs and progress payments are added to the P&L at a set timeframe, generally quarterly.

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Are you a small business owner involved in projects with a long timeline or multiple phases? Setting up progress invoicing can help you maintain a sufficient cash flow so that overhead costs are covered and the job can still get done.

What is Progress Invoicing?

Progress invoicing – also referred to as progress billing – is the process of invoicing a client incrementally for the percentage of work that has been completed of the total work due.

How Does Progress Invoicing Benefit Your Company?

If you’re billing your customer on a consistent basis, it also means that money is flowing into your bank account also on a regular basis. This could help you buy more supplies for a project and pay your staff or hire additional people as needed.

If you have team members working with you on a project, getting paid on a regular basis for completed work can be a way to help incentivize yourself and your team to work more efficiently. Efficiency means that less time and money will be spent on wasted materials and wasted man-hours, ensuring a larger profit and the ability to it means you can kickstart other projects more quickly. This is a way to motivate any external independent contractors you may work with too – they don’t get paid if the project isn’t reaching its scheduled milestones.

Progress invoicing can be a good way to earn new business too. Progress invoicing means that customers do not have to come up with the full project cost upfront. Plus, your customers can rest assured that work will continue on the project because your business won’t be able to take their deposit and leave without completing the job.

 Sending a Progress Invoice with Invoice2go

Your business and the customer should agree on milestones, or the percentage of work that should be completed for each progress invoice before beginning the project. It’s important with any progress invoice to include the original agreed-upon contract amount and any amendments to the original contract. Having clear expectations for both parties will help you keep the project and the working relationship running smoothly.

When using Invoice2go, you can add multiple partial payments to an invoice as you complete each milestone of work. These payments display in the Payment History at the bottom of the Payment Info screen.

How add partial payments with Invoice2go:

  1. Open the invoice and tap the Action button.
  2. Select Payment.
  3. Enter the amount paid under Part Payment.
  4. Set the Date Paid.
  5. Enter the type of payment made in Type. Or, tap on the Plus sign button to choose from a list of payment types.
  6. You can enter notes related to the payment under Comments.

What other benefits do you get from progress invoicing? Join the Subscriber Success Community and let us know!


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Submitted By: Company Name Billed To: Name Company Address Item No. 1 Address City, State, Zip City Phone ST, Zip Billing Contact Attn: Description of Work Electrical Original Contract Approved Changes.

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  • Formulas used Construction costs plus gross profit earned to date are accumulated in an asset account (construction in process, also called construction in progress), and progress billings are accumulated in a liability account (billing on construction in process).

  • Drawdowns or construction progress payments is the process of asking your lender to pay your builder for part of the work that has been completed. Usually, a builder will require five payments to be made, one at each stage of construction. ... The lender simply makes sure that these payments are made when stipulated.

  • Progress invoicing, also referred to as progress billing, is the process of invoicing a client incrementally for the percentage of work that has been completed of the total work due.

  • Progress payments provide benefits to everyone up and down the payment chain. They allow owners and/or prime contractors to review the subcontractors' work before it's complete, and resolve disputes before the project is over.

  • The total contract value (both as originally agreed and as updated, if changes have been made) The percentage of work completed, including details of what has been done. The balance paid to date. The current outstanding balance. The balance remaining to be invoiced.

  • What is a progress payment? In construction, a progress payment is a partial payment that covers the amount of work that has been completed up to the point of invoicing. ... The most common ways of billing for progress payments are: Billing by stage. Invoicing by percentage of completion.

  • Make your invoice look professional. The first step is to put your invoice together. ... Clearly mark your invoice. ... Add company name and information. ... Write a description of the goods or services you're charging for. ... Don't forget the dates. ... Add up the money owed. ... Mention payment terms.

  • The total contract value (both as originally agreed and as updated, if changes have been made) The percentage of work completed, including details of what has been done. The balance paid to date. The current outstanding balance. The balance remaining to be invoiced.

  • Progress billings are invoices requesting payment for work completed to date. ... This type of billing is common in projects that last a long time. It allows the person billing usually a contractor to fund the project and themselves as the project continues.

  • Progress payments provide benefits to everyone up and down the payment chain. They allow owners and/or prime contractors to review the subcontractors' work before it's complete, and resolve disputes before the project is over.


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Template progress billing

Download UK VAT Progress Billing Invoice Excel Template

UK VAT Progress Billing Invoice is a ready-to-use excel template that helps to issue a contract-based progressive billing invoice to your clients under the new VAT System.

Progress Billing Invoice is a type of invoice used to obtain part payment of the total contract amount from your clients as agreed in the contract. Such an invoice is quite different from standard invoicing.

Usually, a client pays the amount in full against the goods or services obtained against a standard invoice. Whereas under progress billing, the client releases payments at different stages according to the milestone completion as mentioned in the contract.

Generally, the duration of the contract is long and the contract amount is also big. Businesses like construction contractors, architects, landscapers, interior designers, IT system providers, consultants, etc use such progress billing for their clients.

UK VAT Progress Billing Invoice Excel Template

We have created a ready to use UK VAT Progress Billing Invoice template in excel with predefined formulas and formating. All you need to do is to enter your company credentials in the header section and start using it.

Click here to download UK VAT Progress Billing Invoice Excel Template.

In addition to that, you can also download other UK VAT Templates like UK VAT Payable Calculator, UK VAT Debit Note, UK VAT Credit Note,  UK VAT Invoice Template, UK VAT Multiple Tax Invoice Template, UK VAT Invoice Template With Discount, and many more from our website.

Let us discuss the contents of the template in detail.

Contents of UK VAT Progress Billing Invoice Template

This template consists of 2 sheets: UK VAT Progress Billing Invoice Template and Customer Database.

Customer Database

The customer database consists of client details such as name, address, contact details and VAT numbers of your existing and recurring customers. The user just needs to insert the details only once. This sheer is used to create a dropdown list on the invoice template for ease of access.

UK VAT Progress Billing Invoice Excel Template

This template consists of 5 sections: Supplier Details, Client Details, Contract Details, Progressive Billing Details, and Other Details.

Supplier Details

Supplier Details section consists of supplier details like company name, logo, address, VAT number, etc.  The template fetches the current date automatically as it is configured the TODAY Function. It will display the system date. To issue a date different from the current date, you need to insert it manually.

Client Details

The client details section consists of the following:

Company Name
Contact Number
VAT number

The user doesn’t need to enter any detail manually in this section. Select the name of the client from the dropdown. It automatically fetches other relevant details.

Contract Details

The contract details section consists of the following:

Contract number
Duration of Contract
Value of Contract
Advance Amount
Payments Till Date
Balance Amount

The balance amount is calculated using the below formula:

Balance Amount = Contract value – Advance Amount – Payments Till date

Progress Billing Details

Progress Billing details consist of the following:

Invoice Number
Taxable Value
Additional Costs (if any)
Adjustment Amounts (if any)
VAT Calculations
Total Invoice Amount
Amount In Words

VAT Amount is calculated using the below formula:

VAT Amount = (Taxable Amount + Additional Costs + Adjustments) X VAT %

Select VAT  % from the dropdown list.

Enter a negative amount in adjustments to reflect an excess received amount. The amount in words is auto-filled using the SpellNumber Great Britain Pound Function.

Insert the milestone detail as per your original contract that has been completed or the amount of work completed under milestone details.

Other Details

You can enter clarification, if any, in the Additional comments section. Lastly, the invoice template consists of Thank You Message along with the space for company seal and authorized signatory.

We thank our readers for liking, sharing, and following us on different social media platforms.

If you have any queries please share in the comment section below. We will be more than happy to assist you.

Filed Under: UK VAT Templates

Pros \u0026 Cons of Progress Billing

Progress Payment Invoice Template

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This invoice is available in three versions: a free, ready-to-use version and two different $7.00 editable versions.

The free version is available in PDF format: just download one, open it in any program that can display the .PDF file and print.

The $7.00 editable DOC version can be opened with Microsoft Word, Google Documents, or any other word processor that can open standard .DOC files. You can customize it with your company name, customer information, and invoice items.

The $7.00 editable XLS version can be opened with Microsoft Excel, Google Documents, or other compatible spreadsheet application that can read .XLS files. Like the DOC version, you can customize it with your company name, customer information, and invoice items. This XLS version also performs calculations for you, computing totals for your invoice.

You can pay using your PayPal account or credit card. You'll be able to download the customizable invoice template within moments.

See the differences between the free and paid versions.


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Can you afford to not track your invoicing accurately?

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Invoice Register Master Template
Free Tax Invoice Template

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Easier Invoice Tracking

An Invoice Register Master Template will allow you to create an invoice register quickly and provide accurate information to your customers or clients efficiently.

This document is used to summarize what invoices have been created, what invoices are outstanding as well as providing a quick view summary of all invoices for any particular project.

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This Invoice Register Master Template is created in Microsoft Excel and provides a fast and easy way to create an invoice register.

All you need to do is enter your relevant invoice numbers, dates and amounts.

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Tax Invoice Template

When you purchase the Invoice Register Template you also receive a Tax Invoice Template free you can use for your business.

This template is created in Microsoft Excel and can easily be used to generate invoices for your services. It is quick and easy to setup and use.

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Invoice Register TemplatePage Count

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Our Master Templates are easy to use and apply. Use Microsoft Word to find and select the relevant information to customize it to your needs.

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To assist you in customizing our Master Templates quickly and easily, all items that need customizing are highlighted in red. You can simply use the Find and Select tool in Microsoft Word (Ctrl+H) to identify all relevant items in one hit and replace instantly or simply scroll through and change the items in red.

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