Teams live event attendee link

Teams live event attendee link DEFAULT

As a live event organizer, one of your responsibilities is inviting attendees. When you schedule a live event in Teams, it only sends the calendar invite to event team members.

For info on which event participants are classified as "attendees," see Roles in a Teams meeting.

  1. In Teams, select CalendarMeetings button on the left side of the app.

  2. Select the live event.

  3. For events that'll be produced in Teams, select Get link to copy the live event link so you can share it with attendees as you see fit—send it in a Teams channel, an email, a website like SharePoint, or add it to a collaboration group. You could even send it in a calendar invitation from Outlook or another email program.

    Note: Don't try to invite attendees via a Teams meeting. A new Teams meeting will have its own meeting link, which users might confuse with the live event attendee link.

    Your attendees will be able to watch the event in Teams—desktop (Windows or Mac), web, or mobile. If they don't have Teams, they can also use a browser (Chrome, Firefox, or Edge).

    Get link

Want to know more?

Teams live event overview

Live event organizer checklist

Schedule a live event

Attend a live event


Microsoft Teams live events are an extension of Teams meetings that enable you to schedule and produce events that stream to large online audiences!

In this article

Live event types

There are two ways you can produce a live event:

Production tool



Plug in your laptop and go...

Produce the live event using Teams, a lightweight option to create the event and invite presenters and panelists to participate on their own devices.

An external app or device

Professional camera and sound setup

Produce the live event using an external hardware or software encoder via Microsoft Stream. Use this option if you already have a production setup (for example, media mixers) that supports streaming to an RTMP service. This method is typically used in auditorium events, such as town halls, where a stream from a media mixer is broadcast to the audience.

Event group roles

Large live streaming events typically have several people working behind the scenes—the event group—to make them successful.




Schedules a live event and ensures the event is set up with the right permissions for attendees and the event group, who will manage the event.

  • Creates the live event.

  • Sets attendee permissions.

  • Selects production method.

  • Configures event options (for example, the moderated Q&A)

  • Invites attendees.

  • Selects event group members.

  • Manages reports generated after the event is over.

For more info, see the organizer checklist.


As a host, makes sure attendees have a great viewing experience by controlling the live event stream.

  • Starts and stops the live event.

  • Shares own video.

  • Share participant video.

  • Shares active desktop or window.

  • Selects layouts.


Presents audio, video, or a screen to the live event, or moderates Q&A.


  • Presenters can only share audio, video, or a screen (desktop or window) in live events produced in Teams.

  • On the iPad, presenters can't currently moderate Q&As or share their system audio.

Event attendees are not considered part of the "event group." Attendees watch the event live or on demand, using DVR controls, either anonymously or authenticated. They can participate in Q&A.

Who can create live events

To be able to create a live event, a person needs to have the following things. Your IT admin can provide more information.

  • A Office 365 Enterprise E1, E3, or E5 license or a Office 365 A3 or A5 license.

  • Permission to create live events in Microsoft Teams admin center.

  • Permission to create live events in Microsoft Stream (for events produced using an external broadcasting app or device).

  • Full team membership in the org (can’t be a guest or from another org).

  • Private meeting scheduling, screensharing, and IP video sharing, turned on in Team meeting policy.

Who can attend live events

Public events

If an event is public, anyone who has the link can attend without logging in.

Private events

If attendance is restricted to your org or to specific people and groups, attendees will need to log in to join.

If the event is produced in Teams, they'll need a license that includes Teams. If it's produced externally, they'll need one that includes Microsoft Stream.

Note: Attendees need to enable third-party cookies in their browsers to watch a live event.

System requirements and supported platforms

  • Supported operating systems: Windows 7 and later (32-bit and 64-bit), macOS X 10.10 and later

  • Supported mobile operating systems: Android 4.4 and later, iOS 10 and later

  • Supported web browsers: Chrome (last 3 versions), Edge RS2 and later, Firefox (last 3 versions), Internet Explorer 11, Safari

Note: Microsoft Teams will not support Internet Explorer 11 starting November 30, 2020. Learn more. Please note that Internet Explorer 11 will remain a supported browser. Internet Explorer 11 is a component of the Windows operating system and follows the Lifecycle Policy for the product on which it is installed.

Note: Linux isn't supported for live events.

Supported platforms





















  • Teams and Skype Room Systems and Surface Hubs can only support live event presenters.

  • Teams for Windows 10 S can't support presenters or producers.

Get started

After your IT admin enables the Microsoft Teams live events feature for your organization, you can start using it.

  1. Gypsy sisters 2020
  2. Geometric stencil patterns
  3. Gm flywheel 3789733

Teams Live Events

Teams Live Events are available to be scheduled by current faculty and staff, but can be attended by anyone. 

Teams delivers chat-based collaboration, calling, meetings, and live events, so you can expand the audience of your meetings.

Teams live events enable users to broadcast video and meeting content to an audience of up to 10,000. Live events are forone-to-many communications where the host of the event is leading the interactions and audience participation is primarily to view the content shared by host.

The attendees can watch the live or recorded event inTeams, and/or Stream, and can interact with the presenters using moderated Q & A.

Scheduling a live event? Check out the event organizer checklist!

Getting Started

  • Scheduling A Live Event

    Public vs. Private

    Public events can be attended by anyone with the event link, without logging in. Private events have attendance restricted to our organization. Private event attendees will need to login to join. 

    System Requirements

    • Supported operating systems: Windows 7 and later (32-bit and 64-bit), macOS X 10.10 and later
    • Supported mobile operating systems: Android 4.4 and later, iOS 10 and later
    • Supported web browsers: Chrome (last 3 versions), Edge RS2 and later, Firefox (last 3 versions), Internet Explorer 11

    Scheduling Live Events

    Open the Teams application and select the Calendar tab. Then, select New Meeting to open the scheduling window. 

    Enter meeting details and invite people who will be helping to organize or present at the event. You can read more about event group roles below. Don't invite event attendees yet. You'll get a link to send out to attendees once you've scheduled the event. 

    Click next and set the permissions for your live event in the next window. Get details on specific permissions and production capabilities here.

    Once you're done, click schedule to add the event to your and the event group's calendars. All edits to live events must be made within the Teams application, not Outlook.

    Learn more about scheduling live events >>

  • Event Group Roles




    Schedules a live event and ensures the event is set up with the right permissions for attendees and the event group, who will manage the event.

    • Creates the live event.

    • Sets attendee permissions.

    • Selects production method.

    • Configures event options (for example, the moderated Q&A)

    • Invites attendees.

    • Selects event group members.

    • Manages reports generated after the event is over.


    As a host, makes sure attendees have a great viewing experience by controlling the live event stream.

    • Starts and stops the live event.

    • Shares own video.

    • Share participant video.

    • Shares active desktop or window.

    • Selects layouts.


    Can only share audio, video, or a screen and moderates the Q&A


    Views the live event or watches on-demand and can participate in Q & A

  • Invite Attendees

    Open the live event from the Teams application and click Get attendee link.

    You can share this link with users you'd like to invite in an email, using a link in an Outlook calendar invite, or posting the link in a Teams channel. 

    Attendees can view the event in the Microsoft Teams desktop or mobile application, and in a web browser (Chrome, Firefox, or Edge). 

Back to top>>

Get Working

  • Produce Your Live Event

    Open the live event from the Teams application calendar tab and click Join. You'll need to join the event on the desktop app in order to have Producer capabilities.

    You'll be able to adjust your camera and microphone before the event starts. Get a preview of what your live event will look like by clicking Send live. You can view best practices for producing a live event here. 

    Learn more about producing live events >>

  • Present In Your Live Event

    To join the live event as a presenter, open the event and select Join. You will need to wait for the live event Producer to start and end the live event or view the event preview. 

    Learn more about presenting in a Teams live event>>

  • Manage Live Event Recordings

    Only event producers have the ability to download reports, recordings, and transcripts.

    When the event is over, you can open the live event from the Teams application to view the live event resources window.

  • Moderate Live Event Q&A

    Attendees can interact with live event producers and presenters through a Q&A, if it is set up by the event producer. They can begin asking questions even if the event hasn't begun yet. Questions are only seen by moderators until they are published. Click Q&A at the right side of the screen to open Q&A.

    Learn more about live event moderation>>

  • Attend A Live Event

    As an attendee, you can watch a live event and ask questions in the moderated Q&A; however, you can't share audio or video. 

    When you're ready to join the live event, click on the live event link you received. If you join before the meeting has begun, you'll see a message that "The live event has not yet started."

    Learn more about attending a live event in Teams>>

Back to top>>


If you are the organizer of a live event, you can schedule it in Teams the same way you schedule a regular Teams meeting.  This process will add the live event to your and your event group's calendars. After that, you'll need to invite the attendees.

  1. In Teams, select CalendarMeetings button  from the panel on the left.

  2. In the upper-right corner of the next screen, choose New meeting > Live event.

    new meeting - live event button

  3. Add the meeting title, date and time information, and other details.

    New live event details screen

  4. In the Invite people to your event group box, add the names of your event group—the people who'll be presenting and producing the event. The event group can consist of anyone inside or outside your org. Just don't invite attendees at this point—you'll get a link to share with them later.

  5. Select Next.

  6. Under Live event permissions, choose who can attend your live event:

    New live event permissions screen

    Permission type


    People and groups

    The event can only be watched by people or Microsoft 365 groups you name (max. 150 email addresses).


    Everyone in your org can watch the live event, including guests.


    Anyone can join – both people in your org and those outside of it.   

  7. Make selections under How will you produce your live event?

    New live event - how will you produce screen

    • If you're producing in Teams:



      Recording available to producers and presenters

      A recording is available to producers for download for 180 days after the event is over.

      Recording available to attendees

      Attendees can watch the event on demand using DVR options for 180 days.


      Captions are available to event participants.

      Attendee engagement report

      Download a report that tracks attendee participation.


      Attendees can interact with producers and presenters in a moderated Q&A.

    • If you're using an external app or device:



      Recording available to attendees

      This is automatically checked and can't be unchecked. Attendees can watch the event on demand using DVR options until the event recording is explicitly deleted by the owner in Microsoft Stream.


      Captions are available to event participants.


      Attendees can interact with producers and presenters in a moderated Q&A.

      Note: Microsoft Stream powers live events produced outside of Teams, so an organizer needs a valid Stream license to produce an event that way.

  8. Select Schedule to add the event to your and your event group's calendars.

    Note: Once the event is scheduled, be sure to make any changes to it in Teams. Don't edit this event in Outlook.

Important: This process doesn't invite attendees to your live event! To learn about best practices for inviting attendees and announcing your live event, see Invite attendees to a Teams live event.

Want to know more?

Teams live event overview

Produce a live event

Produce an external encoder live event

Present in a live event

Live event organizer checklist

Invite attendees


Event link live teams attendee

Event Smarts

As larger events have migrated online, we’ve noticed an increase in the use of the Teams Live Events feature of Microsoft Teams. We recently gave you a rundown of Teams Live Eventsquick facts, and an overview ofhow to decide whether Microsoft Teams, Teams Live Events, or EventBuilder Streaming is the best fit for your event, but we didn't cover an important consideration with Teams Live Events: What’s the attendee experience like?

In this post, we'll cover:

  1. Attendee Sign-in - What they can expect when joining your event.
  2. Event Controls - How attendees control the stream: pause, volume, etc.
  3. Attendee Engagement - What presenters can expect.
  4. Potential Attendee Pitfalls - Hiccups they may experience.
  5. Attendee Data Gathering - Available tools for event and attendee data.

Pre-event Prep

If your attendees are viewing your event on the web (not in Teams), they will need to make sure their browser allows third-party cookies and supports Microsoft Teams and Microsoft Azure Media Player. According toMicrosoft, they will also need to use a media-source extension-enabled browser such as Edge, Firefox, or Chrome. 

Attendee Sign-in

As we mentioned in our previous post, there are three options for creating a Teams Live Event: people and groups, (you specify, sign-in required), your organization (sign-in required), and public (no sign-in required).

The following window will appear after they click the join link. There are three options for accessing the live event:

Screenshot: Microsoft Teams Live Event prompt.

Download the Windows app - For attendees who want to use the Teams app in order to view the event. (Sign-in required after app download.)

Watch on the web instead - For attendees who want to watch the event on their preferred browser and for public-event attendees who wish to join without signing in.

Launch it now - For attendees who already have the Teams app and are signed in with their organization-provided Microsoft 365 account. Upon selection, Teams will open to the live event.

For attendees who select “Watch on the web instead,” the following window will appear upon selecting the web option:


To join the event anonymously, click the “Join anonymously” link. The attendee will be delivered to the event via their preferred browser.


Event Controls: 

Live streaming platforms don’t typically give you much in the way of viewing controls. With Teams Live Events, your attendees have some options for customizing their experience.

Attendee controls are located at the bottom of the viewing screen:

Screenshot: Teams Live Event attendee stream controls.

The left-side controls include:

Screenshot: Attendee stream controls.

Pause - Attendees can pause the live stream
Volume Control - Mute is available on this control as well. Click on the speaker icon.
Live - After pausing, clicking “Live” will jump the attendee forward to catch up to the live stream.
Timer - Indicator of where in the presentation the attendee's stream is versus the live event.


Right-side controls include:

Screenshot: Right side attendee controls.

Closed Captioning -Attendees can turn on auto-generated closed captioning. The setting must be enabled at the time of event creation in order to have captions available to attendees during the event.

Full Screen -Opens event viewer in full screen.

Settings  -The gear icon opens several options for attendees:

Screenshot: Attendee view settings.

Playback Speed - Slow down to catch info, or speed up to grab information you may have missed and catch up to the live stream..

Captions/Subtitles -Turn on/off auto-generated captions.

Captions/Subtitles settings -Attendees can customize their caption experience by adjusting the text size, dark/light mode, etc.

Quality - Attendees can adjust the video quality to compensate for playback issues and resource demand.


According to Microsoft, the stream has a delay, which can affect how presenters are able to engage. For example, if a presenter asks a question, they may notice a time lag before attendees respond with their engagement options: the raised hand response and the Q&A panel.

Screenshot: Q&A Panel for attendee questions.

Attendees can ask questions and choose between giving their name or posting anonymously. The question will be seen by other attendees once approved by the event moderator. Because of the delay coupled with the approval process, it can take some time for your attendee to see their question answered. We recommend an event rehearsal to get a sense of the timing and responses to presenter questions for their pacing and delivery.

Potential Pitfalls

: The Endless loop

One of the most common issues we see with public-event attendees joining the Teams Live Event: the sign-in loop. Because the welcome screen has a “Sign In” button displayed prominently, but the “Join Anonymously” link is much smaller and harder to see, we've encountered a few situations when an attendee trying to join the event selects "Sign In” and they are directed to download the Teams app and then sign in with a Microsoft 365 account. If your attendee doesn't have the Teams app and would prefer not to download it, this is where they may get stuck.

To circumvent this, instruct your attendees joining public-facing events without a sign-in to select “Join Anonymously.” This will save them time and frustration, and make you look like a total pro.

Attendees Gone Wild 

If an attendee clicks on the streaming window and pauses the stream, they may not realize they've done this, so we advise to announce occasionally to use the “Live” button if their feed seems to have frozen.

Where's My Sound?

Teams Live Events uses system audio (Windows Settings-System-Sound.) We think it's a good idea to encourage attendees to set this up prior to the start of the event.

Pitfall Prevention:

  • Utilize event invite, registration, and reminder emails to instruct your attendees how to access your event and customize their experience.
  • A rehearsal event can help you gauge timing, and how the delay might affect your presenter's delivery and engagement. Training presenters and moderators on Teams Live Events best practices will help ensure a smooth delivery.
  • During the live event, have your Producer/Moderator scripts include instructions for some of the features attendees can use and to consider repeating them occasionally to remind attendees how they can have the best experience.

Data Gathering

While there are some reporting options with Teams Live Events, the data gathered is limited for attendees who sign in, however, with a public-facing event without a sign-in required, attendee data is non-existent. Teams Live Events feature a Q&A report and attendance report. However, if the attendee joins anonymously, the data gathered won't include relevant information about them.

Using EventBuilder's Registration tools to invite participants to your event will help you gather the attendee information you need about individual participants and utilize our reports. Our Power BI connectors (optional) can assist with data visualization and help you understand and analyze trends.

Everything You Need 

Producing virtual events means knowing the ins and outs of how your user experiences the delivery technology. EventBuilder's software and services will help you create a complete suite of event tools for organizing, producing, and following up with attendees. Contact us today for a consultation!

How to Host a Live Event - Live Events - Microsoft Teams - Tutorial

Microsoft Teams live events: a how-to guide

Virtual meetings govern this new decade. We’re all sharpening new collaboration skills: sound, video, meeting chat, and screen sharing. Microsoft Teams supports all these things.

Sometimes all you want is a quick, impromptu call. That’s when you use the convenient “Audio call,” “Video call,” and “Meet now” buttons.

But at other moments, you may need to schedule a more formal discussion with an individual or group. For groups up to 300 people, use a Teams meeting.

But what if you need to host a meeting even larger than 300 people? Or, what if you don't want attendees to see each other because you are doing a webinar to different groups? That’s where Teams live events come in.

Not sure your organization understands Teams well enough to explore a live event? Check out BrainStorm QuickHelp™.


What is a Microsoft Teams live event?


Teams live events are one-way video meetings, like television or radio broadcasts. Participants can’t see or hear other attendees or contribute their own audio or video.

Instead, participants can join in a typed Q&A. This is a handy way to ask questions. Everyone can read and “like” published questions and responses.

One or several presenters can lead your live event. A presenter can share their screen, display audiovisuals, or be on camera themselves.

Are you wondering how attendees access a live event? It’s through the Teams app or a browser, on their desktop, tablets, or phones.


"Teams Live" spelled out in white beads with red letters


Why should I host a Microsoft Teams live event?


There are times when you need to bring EVERYONE together—as in, your entire organization. By hosting a live event in Microsoft Teams, you can involve up to 10,000 people at a time. Sounds like a great way to build your company culture and share important information quickly.

Live events are ideal for general announcements, instruction, or training. They’re also great for sharing a demonstration or helping everyone on the team understand your vision.

Additionally, you can share your live event outside your organization and broadcast a webinar or demo to potential customers, colleagues or partners. Or, restrict your next product update to specific groups within your organization.


When should my organization use Teams live events?


At first, you may not know whether to schedule a regular Teams meeting or a Teams live event. No stress—just think of a Teams live event as the virtual version of a meeting in an auditorium. In that auditorium, you'd see lots of people gather to watch presenters share a message.

Here are a few examples of events you can hold live in Teams:

  • Town hall meetings
  • Webinars
  • Training sessions on any topic, from HR to annual security training.
  • Demonstrations
  • Lecture series
  • Conferences
  • Product launches

Keep in mind that a live event isn’t designed for debate, two-way collaboration, or group discussions.


I’m a Teams user. What should I know about live events?


First off, watch for an invitation link from your company leaders. When it’s time to meet, click the link to join a live event. You can view the meeting in a browser or the desktop version of Teams. That’s it!

Here are a few best practices for participants:

First, you won't find Live events in your Outlook or Teams calendars. Instead, you’ll receive a “join” link from your administrator. An admin may choose to send the link via email, Teams, or your website.

Secondly, you won't be speaking or sharing your video during a live event. However, you can post questions and get answers later during a Q & A.

Need close captioning? Make sure your setup enables this option. If your administrators record the meeting, you can also watch it later via the “join” link.

Finally, once the event is over, just click “Leave” to hang up.


Thought bubbles cut out of light and dark purple paper.


I’m an admin. How do I set up and run a live event?


Live events require a few more customizations than regular Teams meetings. For instance, when you schedule your live event, you will need to choose producers and presenters.

Producers handle all the behind-the-scenes work. They start and end the meeting and also queue up on-screen content.

Presenters are the face of the broadcast, the ones engaging with the audience.

Once you’ve sketched out the details for your live event, follow these steps:

  1. Schedule your live event. If you’ve ever scheduled a regular meeting in Teams, you know where to start. Next, choose producers and presenters. Select to produce in Teams if you will use your own computer. Or, set up with an external app to work with your audio-visual team. You can also enable the Q&A, automated captions, and recording.
  2. Invite attendees. Click on the event in your Teams calendar and click Get attendee link to copy and paste the link into your invitation. Remember, a live event does not show up in attendee’s Teams calendars.
  3. Present your live event. In your Teams calendar, open the meeting details and click Join. Beforehand, take your time to set up and see a preview. When you’re ready to broadcast, click Start. During the event you can share audiovisuals, switch presenters, and moderate the Q&A.
  4. Access the recording and reports. Download (or delete) the recording, attendee report, Q&A report, and meeting transcript.

Presenter tip: Expect a 15- to 60-second delay between the start of your event and when the audience can see the event. To allow for faster response from participants, use the Q&A chat feature.

Looking for more ways to maximize your organization’s software spend? Chat with a BrainStorm software adoption expert today.


Similar news:

Published by Vesa Nopanen

Principal Consultant and Microsoft MVP "They call me Mr. Teams." "Creating better worklife!" Virtual Events, Meetings and Collaboration are big letters in the word cloud of what I do and consult daily. My expertise area is Microsoft 365 / Microsoft Cloud , covering especially - Microsoft Teams and extending & integrating Microsoft Teams between systems in and out of Microsoft 365 - Power Platform: (Power Automate, Power Virtual Agents, Power Apps & Dataverse for Teams - SharePoint - and tools that create a modern workplace solution and practices. In my work I am also an adviser for customers so they can discover best benefits, gain best value & ROI out of chosen tools. I have 25+ years of experience in IT and worked with Office 365 since 2012. I am a speaker in various community events like Microsoft Ignite (2019, 2020, 2021), Teams Nation (known before as TeamsFest), Microsoft 365 Virtual Marathon, Commsverse, CollabDays, SharePoint Saturdays, Power Platform community,... and the list goes on. Community Events & User Groups I co-organize: - Teams Nation Community Conference & Monthly Meetups - Teams Community Finland (founder) #TeamsFi Let's connect! View all posts by Vesa Nopanen


2009 2010 2011 2012 2013