Digital documents are the number one staple behind any company or workflow. And everyone shares them whether by email, cloud services, or URL. But do you ever wonder if there’s an even easier way to bundle your documents together? Short answer: yes, there is.
Attaching or embedding PDFs in Word documents can be an even quicker alternative than email attachments. It’s also a dead simple way to combine PDF and Word content together.
Think of PDF documents that contain file attachments. You have everything you need in that one single file and there’s no need to go back to the email for the other attachments. Doing the same with a Word document can be just as convenient. It can be helpful in situations where you need to:
- Attach legal PDF documents as an appendix
- Quickly access PDF forms, reports, contract terms, or brochures
- Provide extra working drafts or updates to colleagues in business proposals
- Access or provide PDF resources as reference for papers you’re writing
Embedding a PDF document within MS Word is a popular and sought-after tip. With digital documents becoming more important these days, it’s a handy and helpful method to keep in mind.
To keep highly related PDF and Word files neatly together, follow these steps:
In Microsoft Word, place your cursor where you’d like the PDF to be located. Then,
1. Go to the Insert tab >Object.
2. In the Object dialog, go to the Create from File tab
3. Click on Browse. Search and select the PDF file you wish to embed.
4. Select Display as icon and leave Link to file unchecked. You can choose to change the icon if you wish.
5. Click on OK.
As you can see, the PDF appears right inside your Word document, and can be opened in your PDF viewer of choice. Know of any other methods for combining Word and PDF files together? Let us know!
UPDATE: Now you can just upload your PDF in Flipsnack and add the links within our editor. No need to install anything on your computer or learn how a new complicated software works. Let me present you three simple and smart ways in which you can hyperlink a PDF with Flipsnack:
Hyperlink layer. Once you have uploaded the PDF on our platform, go to our editor and select Link -> Hyperlink to create a new hyperlink layer. Place it over the element which you want to become clickable, insert the link in the URL section and modify the opacity of the layer as you prefer.
Direct link on element. Any element introduced in the PDF with the Flipsnack editor can become clickable. Just select the element and insert the desired link in the URL section, as in this example. It’s as easy as 1,2,3!
Auto-create web links. Do you have many links in your PDF and you would like them to be clickable in the digital version, too? No problem. Upload the PDF in Flipsnack, go to the Customize tab and check the “Auto-create web links” feature. In this way the links will become clickable automatically. But don’t believe me, upload your PDF and try it yourself!
How to hyperlink a PDF in Google Docs:
- I suggest you gather all your information in a Google Docs file. All you need is a Google account, and it’s free.
- Select the word or phrase you want to be hyperlinked.
- Go to insert link button.
- Write the destination URL, click Ok.
- Turn your doc to PDF (Click File, then Download as and select PDF Document.
How to hyperlink a PDF in Word
- Just like with Google Docs, you have to first select the word, phrase or image you want to be hyperlinked.
- On the Insert tab, in the Links group, click Hyperlink.
- Select Existing File or Web Page under Link to, and then type the web address in the Address box. Done!
- Export your document as PDF. Go to File – Save as – Adobe PDF
How to hyperlink a PDF in InDesign
- Open the document that you want to add a hyperlink to.
- Choose Window→Interactive→Hyperlinks to open the Hyperlinks panel.
- Select the text, image or area that you want to hyperlink.
- Click Create New Hyperlink in the Hyperlinks panel. It will open a New Hyperlink dialog box. – Make sure that URL is selected in the Type drop-down list and write the URL in the URL text field. Choose an appearance for the clickable text, then click OK.
- Make sure that the Hyperlinks check box is selected in the Export PDF dialog box when you create the PDF file.
How to hyperlink a PDF in Adobe Acrobat Pro XI
- Choose Tools > Content editing > Add or Edit Link.
- Select the area that you want to hyperlink.
- In the Create Link dialog box, choose the options you want for the link appearance and select “Open a Web Page” for the link action.
- Click Next and enter the link.
- Click Ok.
Here’s an example of a Flipsnack with hyperlinks in it. Now, that you know how you can make one yourself, which option is your favorite?
Also, if you’re interested in adding internal links in your PDF files, check out our other article that teaches you how to link to other pages from within your document.
Linking to a PDF From Word
By Filonia LeChat
When putting together a Microsoft Word document, work that you wish to include may already exist, but in another file format such as a PDF. To combine a Word document and an Adobe PDF requires linking, meaning you’ll connect the two documents together. This is a way to show more information within the boundaries of a Word document or include materials such as forms to fill out, instructions or terms and conditions. Link to a PDF from Microsoft Word to expand your documentation’s reach.
Although a DOC, DOCX and PDF are all part of the electronic file alphabet soup, they come from entirely different worlds. The DOC and DOCX format is proprietary to the Microsoft Word software. A PDF, which stands for portable document format file, is proprietary to the Adobe company, which produces a software that can take other file formats and turn them into a PDF, openable by anyone with the free PDF reader. On the other hand, recipients require Microsoft Word to open a Word document.
Linking to a PDF from Microsoft Word takes the same format as it would when hyperlinking anything else. After typing the word, phrase or paragraph that you want the reader to click to be taken to the PDF, highlight that section. Right-click and select “Hyperlink.” In the “Look in” section of the “Insert Hyperlink” window, browse to the PDF and double-click it. It appears in the “Address” section of the window. The PDF is linked in the Word document with blue underlined text symbolizing the link. If you hover your cursor over the linked section, you’ll see a small pop up window showing the link path.
Several things should be considered when linking to a PDF from Word. First, giving readers the option to click a hyperlink means they’re going off your document somewhere else. There’s the possibility of losing your audience if they never click back. Also important is the fact that your readers must have Adobe Reader installed. Even if document recipients have Microsoft Word, without Reader, they will get an error message from the PDF link. This isn’t an issue for recipients with Reader, but you may want to check in advance or include a link to the free Reader download on the Adobe website.
A more inclusive way to link a PDF to a Word document is to include the PDF fully within the Word pages. Word allows insertion of PDFs through its “Insert” tab. Click the “Object” menu on the ribbon, then choose “Object” again. Click the “Create from File” tab, then browse to the PDF. Click “OK,” then click “OK” again to close the window. You’ll be returned to the Word document with the PDF included on the page. Multi-page PDF documents are automatically spanned over the course of the same number of Word pages.
Fionia LeChat is a technical writer whose major skill sets include the MS Office Suite (Word, PowerPoint, Excel, Publisher), Photoshop, Paint, desktop publishing, design and graphics. LeChat has a Master of Science in technical writing, a Master of Arts in public relations and communications and a Bachelor of Arts in writing/English.
How to add a hyperlink to a PDF document?
Simple to create, view, and share, PDF is one of the most popularly used formats in business. They are convenient to view on any digital device making them perfect for work done via the web.
If you are dealing with a lot of paperwork and are wondering how to add hyperlinks to your PDF documents, let me show you how.
Pssst…: If you need to have PDFs signed by others, you can use SignEasy. Click here to check out SignEasy’s 14-dayfree trial.
Hyperlinks are commonly used as references to other pages. But the intention of the document will ascertain the need to add hyperlinks to the PDF.
For example, you may want to add a clickable table of contents to your ebooks, cite outside resources for your article, or quickly navigate the reader to a different page on the website to get more information on a subject.
The reasons to add hyperlinks to PDF can be many, but how you do it depends on the platform you are using, such as Adobe, Word, Google Docs, and others.
Adding hyperlinks to PDF using Adobe
You can create hyperlinks in PDF if you are using Adobe software. Adobe lets you edit PDF documents by adding and deleting sentences, adjusting the font size, and more.
To create hyperlinks with a few clicks, follow these simple steps:
- Using Adobe, open a PDF document to add hyperlinks.
- Choose “Tools” > “Edit PDF” > “Link” > “Add/Edit Web or Document Link” and then drag the rectangle to where you want to create the link.
- Next, in the “Create Link” dialogue box, adjust the link appearance and select “Open a Web Page” for the link action.
- Last, click “File” > “Save” to save the PDF to add a hyperlink to the document.
Adding hyperlinks to PDF using Word
Just as Adobe does, the latest version of Microsoft Word will let you edit PDF documents at your convenience.
To add interactive hyperlinks, follow these simple steps:
- Open Microsoft Word software and choose the PDF you would like to edit.
- After you import the file, select the area you want to be hyperlinked.
- Click “Insert” > “Links” group > “Hyperlink”.
- Enter the web address in the “Address” box and export your document as a PDF.
Adding hyperlinks to PDF using Google Docs
Google Docs is one of the popular tools to create PDF documents and add hyperlinks.
To add a hyperlink to your PDF, follow these simple steps:
- Open a Google doc and create the content of your PDF
- Next, select the word or phrase you want to be hyperlinked.
- Click the “insert” link button and enter the destination URL, and click “OK”.
- To convert the doc to PDF, simply click “File”, then “Download as” and select “PDF Document”.
Now that you have added hyperlinks to your PDF documents, get them signed and store them online for easy access using SignEasy.
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A in how word to hyperlink pdf
Embed PDF in Word – Add a PDF to Word the easy method
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Here are the 3 methods that can be used to embed or link a PDF to a Microsoft Word document.
Method 1. Embed PDF object
- Open the word document and select Insert on the ribbon.
- In the Text group click the dropdown arrow for Object and Select Object.
- The Object dialog box will appear select Create from File.
- Choose Browse and select the PDF file to Embed.
- The file location will now appear on the Object dialog box
- Do not click Link to File or Icon.
- Click OK.
An image of the first page of the PDF document is inserted into the Word document.
It is important to note that this is not the file. It is an image link to the file that is now a hidden part of the Word file. Resize the object to suit your needs from the border corner.
The file size will grow by the size of the PDF file. So if your Word doc was 500kb and the PDF was 100kb then the Word file would become 600kb.
Note: If you were to convert this word file to a PDF the hidden PDF file will not be included only the image of the front page.
Method 2. Embed PDF icon
Steps 1-5 are the same.
6. Click Icon
7. Click OK
An icon is inserted into the Word document.
It is important to note that this is not the file. It is an image link to the file that is now a hidden part of the Word file.
The file size will grow by the size of the PDF file. So if your Word doc was 500kb and the PDF was 100kb then the Word file would become 600kb
Note: If you were to convert this word file to a PDF the hidden PDF file will not be included only the icon.
Method 3. Link to external PDF
With this method you are not embedding the PDF, rather you are linking to it. If you intend to send the file to someone then you would need to include the PDF. The advantage of linking is that the file size of the original Word document file size does not change.
Steps 1-5 are the same.
6. Click Link to file box
7. Click OK
An image of the first page of the PDF document is inserted into the Word document.
Resize the image to suit your needs from the border.
It is important to note that this is not the file. It is an image link to the file at its location.
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PDF files are one of the most widely used formats in business. And why shouldn't they be?
They're simple to create, view, print, and share. Plus, with the right tools, you can easily edit them. They're also convenient, allowing you to view them on any device, including mobile.
Since most of the work we do today is done via the web, it makes sense to be able to include hyperlinks in your PDF documents.
So we're going to explore some of the options for doing so.
Let's get started!
Why Add Hyperlinks to a PDF Document?
The purpose of the PDF will determine why you'd need to add hyperlinks to the document. For instance, if it's an e-book, you may want to include resources from your website.
In this case, you're adding what's known as external links. These take the reader to another area on the web.
On the other hand, you may want to link to a specific section of a long document. If you organize it with headings and subheadings, this should be simple to do.
You can link to the headings in the document so readers can quickly find what they're looking for. You may have even read e-books that come with a clickable table of contents.
At the end of the day, hyperlinks can help organize your document so readers can find what they need. And you can use them to beef up your content with outside resources.
So how do you add these hyperlinks? Well, it depends on the platform you're using.
Let's review your options.
Creating Hyperlinks in PDF Using Adobe
If you're using Adobe software, then you can use the platform to insert hyperlinks into your PDF document. This program also allows you to edit PDFs, such as deleting sentences, changing the font size, and inserting hyperlinks and page numbers.
To add hyperlinks, just take the following steps:
- Open your PDF document using Adobe.
- Click on Tools > Edit PDF > Link. Then select "Add/Edit Web or Document Link. Next, drag a box to where you want to add the hyperlink to.
- Last, save the file, and it will add the hyperlink to the document.
Creating Hyperlinks in PDF Using Word
In the more recent versions of Microsoft Word, you're able to open PDFs in the software. It also allows you to manipulate the document as Adobe does.
To add a hyperlink, just following these steps:
- Open Microsoft Word software.
- Go to File > Open and select the PDF you'd like to edit. You'll see a dialogue box -- just hit "OK" to begin importing the PDF.
- Now, you'll be able to edit the PDF and add the hyperlink to the area you want. Afterward, export the file as a PDF.
Do note that some people have issues with uploading PDFs to Word because it changes the original layout. So you may have to readjust the format to make it look the way you desire.
Also, this will only work if you're using Microsoft Word 2016 or later.
Creating Hyperlinks in PDF Using Google Docs
Maybe you're more into the digital way of doing things. If so, then you're likely in the cloud.
Google Docs is a popular tool that can create PDF documents. However, you're not able to use it to manipulate one.
So you'll need to plan ahead by using it to write up the content of your PDF and add links to it before you convert it.
Simply highlight the text you'd like to hyperlink and press Cntrl + K or the link button in the toolbar.
Once you've inserted all of your links, you can go to File > Download as > PDF Document.
Alternative Options for Inserting Hyperlinks Into PDFs Using Word
Now, what if you don't have or like using these tools? Well, there are alternative options you can use.
For example, you can use an online conversion tool to transform your PDF into a Word document. From here, you're able to insert your hyperlink and then convert the document back into a PDF.
You can find a large number of PDF converter tools online. Most of them allow you to convert both native and scanned PDFs.
There are two great options to consider -- Cisdem for Mac users and Readiris for PC users.
Cisderm is an excellent choice because it allows you to insert hyperlinks into scanned PDFs. And when you export it, it creates a high-quality PDF.
Plus, it comes with the ability to convert batches of PDFs into editable formats. Other features it comes with include creating, protecting, unprotecting, and compressing PDF documents.
Then for PC users, the Readiris tool allows you to add hyperlinks to your PDF documents directly. Some of the other options you can consider are PDFelement, PDFescape, and Bluebeam.
With PDFescape, you just visit their website, upload your PDF, and then drag in a box to the text area you want to insert the link.
Once you're done, you download the PDF, which should now have the hyperlink added.
Adding Hyperlinks is Simple!
Now that you have several tools for inserting hyperlinks into your PDFs, it's time to get started. Use hyperlinks to make your content easier to skim through and more resourceful.
Then if you need to have PDFs signed by others, you can always use tools like eversign.
You can also use this platform to keep all of your signed documents in order and improve accessibility.
So give these tools a try to see what works best for you. Let us know in the comments which you decide to use!
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