Table design indesign

Table design indesign DEFAULT

Create tables

When you use the Place command to import a Microsoft Word document that includes tables, or a Microsoft Excel spreadsheet, imported data is an editable table. You can use the Import Options dialog box to control the formatting.

You can also paste data from an Excel spreadsheet or a Word table into an InDesign or InCopy document. The Clipboard Handling preference settings determine how text pasted from another application is formatted. If Text Only is selected, the information appears as unformatted tabbed text, which you can then convert to a table. If All Information is selected, the pasted text appears in a formatted table.

If you’re pasting text from another application into an existing table, insert enough rows and columns to accommodate the pasted text, select the Text Only option in Clipboard Handling preferences, and make sure that at least one cell is selected (unless you want to embed the pasted table into a cell).

If you want more control over formatting the imported table, or if you want to maintain spreadsheet formatting, use the Place command to import the table. If you want to maintain a link to the spreadsheet, select the Create Links When Placing Text And Spreadsheet Files option in File Handling preference settings.

Sours: https://helpx.adobe.com/indesign/using/creating-tables.html

Making tables look good in InDesign

Add color to a table in InDesign.You’ve imported your table or spreadsheet from Word or Excel into InDesign, and made a few adjustments to the text and columns following our previous blog post, Want to import from Excel into InDesign? Your table probably looks okay (i.e., readable), but does it rock your world? Not so much.

There are lots of ways to make tables look good in InDesign. In this blog post, we’ll take you through the steps to create a simple yet attractive greyscale or color table. We’ll start by explaining InDesign&#;s cell and table styles, as they provide an easy way to make all the tables in your book consistent.

Cell styles

Cell styles specify the amount of space around the text in a cell, and also which paragraph style is used within that cell. A simple table might have just two cell styles, one for the cells in the header row and one for all the other cells.

Take a moment now to set up two cell styles for your table: a Header cell style and a Text cell style. First open your Cell Styles panel by choosing Window>Styles>Cell Styles. Using the Type Tool, click in one of the cells in your header row to put your cursor there. Create a new cell style by clicking the fly-out menu in your Cell Styles panel and choosing New Cell Style. In the Style Name box at the top, name your style Header, and in the Paragraph Style drop-down box, choose the paragraph style you&#;ve created for your header row. (If you set up your table based on our previous blog post, your paragraph style for column heads will be called tch.) Then click OK.

Make your table look good in InDesign

Making tables look good in InDesignNow apply the Header cell style to your header row by selecting the whole row with your Type Tool (hover at the left of the row to show the black arrow, then click to select the whole row), then select Header in your Cell Styles panel to apply the cell style. Done.

Next repeat the steps above to create a new cell style for the regular text cells in your table. Using the Type Tool, click in one of the cells in your table to put your cursor there. Create a new cell style by clicking the fly-out menu in your Cell Styles panel and choosing New Cell Style. In the Style Name box at the top, name your style Text, and in the Paragraph Style drop-down box, choose the paragraph style you’ve created for your table text. (If you set up your table based on our previous blog post, your paragraph style for column heads will be called tb.) Then click OK.

Making tables look good in InDesign

Making tables look good in InDesignNow apply the Text cell style to all the rows below your header row by selecting them with your Type Tool (hover at the left of the uppermost row to show the black arrow, then click and drag down to the bottom of the table to select all the remaining rows), then select Text in your Cell Styles panel to apply the cell style. Done.

As you design your table, you may need to create another cell style or two, but you can cross that bridge when you come to it. If a particular column needs to be right-aligned or centered, you&#;ll create a new cell style for those particular cells and apply it. But you&#;re off to a good start.

Table styles

Table styles specify the overall look of your table, including its border, row and column strokes, and fills. To create a table style for your table, first open your Table Styles panel by choosing Window>Styles>Table Styles. Using the Type Tool, select your whole table by hovering at the top left corner of the table to see the diagonal black arrow, then click to select the table. Create a new table style by clicking the fly-out menu in your Table Styles panel and choosing New Table Style. In the Style Name box at the top, name your style (we’ve used Table 1 in this example). In the Cell Styles area at the bottom of the dialog box, choose Header for your Header Rows cell style, and Text for all the other rows. Then click OK.

Make a table look good in InDesign

Make a table look good in InDesignNow apply the new table style to your table by selecting the whole table with your Type Tool as explained above, then select Table 1 in your Table Styles panel to apply the table style. Done.

Next we’ll walk you through creating a simple grayscale or color table using the example from our previous blog post as a starting point.

A simple grayscale table

This table looks nice in grayscale and makes a change from the traditional boxes-around-each-cell format:

Create a greyscale table in InDesign.

Here’s how to adjust your table style to get this look:

Start by adding a dark gray fill to your header row. Open your Header cell style by double-clicking it in your Cell Styles panel, then choose Strokes and Fills on the left. In the Cell Stroke area there is a diagram of a cell, probably showing all four sides in blue (the default). Note in the screenshot below that only the left and right sides of the cell are blue. Deselect the top and bottom of your cell by clicking on the blue lines (they’ll turn grey as shown below and will no longer be selected). Then fill in the rest of the dialog box as shown below. This means that the left and right sides of each cell are selected and they will have the 1 pt white stroke applied to them. At the bottom in the Cell Fill area, you&#;ll choose the background fill color for your header row. Then click OK.

Making tables look good in InDesign

Now open your Table style by double-clicking it in your Table Styles panel. You&#;ll use your Table style to control the fills and strokes for the rest of your table, choosing whether or not to include fills and strokes and, if so, what colors and thicknesses they’ll be.

In your Table Style Options dialog box, first choose Table Setup on the left. In the Table Border area, choose None from the Type drop-down menu to turn off any border around your table. All the other choices will be grayed out after you select None.

Create a greyscale table in InDesign Next choose Row Strokes on the left. This particular table does not use any row strokes, so you’ll need to turn them off. Choose Every Other Row from the Alternating Pattern drop-down menu, then choose None from both Type drop-down menus. Once you’ve done this, all the other choices will be grayed out.

Creating a greyscale table in InDesign.

Next choose Column Strokes on the left. This particular table does not use any column strokes, so you’ll need to turn them off. Choose Every Other Column from the Alternating Pattern drop-down menu, then choose None from both Type drop-down menus. Once you’ve done this, all the other choices will be grayed out.

Create a greyscale table in InDesign.

Finally, choose Fills on the left. This table has alternating rows of gray, so choose Every Other Row from the Alternating Pattern drop-down menu. In the Alternating section, fill in the choices shown below. The First alternating row has a fill of 10% black, which means that regular text will be easy to read on top of this light grey background. The Next alternating row has no fill color. If the Preview box at the bottom left is checked, you’ll see the changes in your table, with the first row below your header row without color, and the second row with color, and so on. If you’d prefer that the first row below the header row have color instead, then change the number in the Skip First box to 1 Row. Click OK.

Create a greyscale table in InDesign.

And now your table is done!

Adding color to your table

You may want to tweak your table a bit to polish it. We added some color to our table shown below: we changed the fill color of the header row to magenta (by choosing a different fill color in the Header cell style as shown above); we changed the text color in the header row to white (by changing the Character Color to Paper in our tch paragraph style); and we changed the text color in the left column to magenta (by creating a new character style called Magenta and applying it to that text).

Add color to a table in InDesign.

So there are lots of choices for adding color to a table like this one, and yet it still looks nice and will print just fine in a book printed with black ink only. Experiment with color and text changes by changing your styles (paragraph, character, cell and table styles). And if you make a change you don’t like, simply undo it by pressing Ctrl/Cmd+Z.

3 blog posts to help you with tables

We hope our set of three blog posts about setting up tables in InDesign will help you get started with your own tables.

Want to import from Excel into InDesign? explains:

  • importing a spreadsheet from Excel into InDesign
  • changing widths of columns to fit a book page
  • adding a header row that repeats from page to page
  • creating paragraph styles for columns heads and text
  • aligning text within table cells
  • copying and pasting a table into main narrative flow of text

This blog post explains:

  • creating and applying cell styles for header and text rows
  • creating and applying a table style
  • setting up alternating row colors for a modern-looking table
  • adding color to table cells and text

Adding images and numbers to tables in InDesign explains:

  • adding a second header row to include a table title
  • adding images to table cells
  • aligning numbers in columns
  • creating new cell styles for use in other tables

If you have any questions or comments, we’ll welcome your thoughts in the Comments below. Happy designing!

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Filed Under: InDesignTagged With: color, tables

Sours: https://www.bookdesignmadesimple.com/making-tables-look-good-in-indesign/
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InDesign Table Styles: step by step tutorial

Note: This is Part 3 of a three-part series on InDesign tables. Part 1 is about the three ways to create a table in InDesign. Part 2 is on how to import a linking spreadsheet that you can update from Excel.

InDesign table styles

Let’s learn how to use InDesign Table Styles with a quick exercise. We are going to create the styles we need to lay out the table we’ve seen in the previous post “How to link a file Excel to InDesign”.

Please download the Excel table from here.
Import an Excel file into InDesign: table in Excel

Let’s create the InDesign Table Style by clicking on the icon in the menu in the panels to the right.
(If you can’t see the menu, turn it on by clicking on Window > Styles > Table Styles.
Import an Excel file into InDesign: create new Table Style

Place the table into InDesign with the InDesign Table Style we just created (remember to check when you select the file).
Import an Excel file into InDesign: table with alternate pattern

The first thing we are going to do is apply an alternating pattern to the table rows.

Double-click on to edit the new InDesign Table Style.
Import an Excel file into InDesign: edit Table Style

Click on and set to . Make sure that the row colors are set like in the screenshot. One color is set to . The other is set to . Then click .
Import an Excel file into InDesign: set alternating pattern

Here is your table.
Import an Excel file into InDesign: alternating background pattern

InDesign lets you use Table Styles and Cell Styles to lay out your tables. Table Styles and Cell Styles allow you to set different attributes to your table. We just saw how to apply an alternating background pattern, which is something you can achieve with a Table Style. There are other layout settings that you can’t achieve with Table Styles where you can decide to use Cell Styles.

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For example, you cannot use a table style to change the border color of interior cells. Instead, create a cell style and include it in the table style.

Now we are going to create the Cell Styles for the Header and the Body of the table.

I’ve already created two Paragraph Styles that I am going to link to the Cell Styles. If you want to create them too, below are the properties (or here is a detailed guide). Otherwise you can download this ZIP file and keep following the guide with it.

header-text: Myriad Pro + Bold + size 11pt + color: C=15 M= Y= K=0 + all caps

body-text: Myriad Pro + size 11pt

Let’s create the Header Cell Style

Create the first Cell Style by clicking on the icon in the menu in the panels to the right.
(If you can’t see the menu, turn it on by clicking on Window > Styles > Cell Styles.)
Import an Excel file into InDesign: create new Cell Style

Double-click on to edit the new InDesign Cell Style.
Import an Excel file into InDesign: edit Cell Style

In change the name of the Cell Style into “header-row” and set Paragraph Style to “header-text.
Import an Excel file into InDesign: change name and set paragraph style

 Click on and set to to Top, Bottom, Left, and Right.
Import an Excel file into InDesign: change cell insets

Click on , and set all the strokes to . Then select ONLY the bottom cell stroke, and set it to , color = , type the first solid one, then click .
Import an Excel file into InDesign: change strokes

Let’s create the Body Cell Style

Create the second Cell Style and in , change the name of the Cell Style into “body-row” and set Paragraph Style to “body-text”.
Import an Excel file into InDesign: change name and set paragraph style

Click on and set to to Top, Bottom, Left, and Right.
Import an Excel file into InDesign: change cell insets

Click on , and set all the strokes to , then click .
Import an Excel file into InDesign: change strokes

30 Tips for InDesign

Let’s update the Table Style

Now we change the Table Style so that the table uses the two Cell Styles we created.

Double-click on (Table Styles menu). In change the Cell Styles properties to “header-row” and to “body-row,” then click .
Import an Excel file into InDesign: change Header Rows and Body Rows

This is what the table looks like right now. We want to set the first line as header.
Select the first row, right-click and select .
Import an Excel file into InDesign: convert to header rows

Let’s adapt the columns so that the table looks a little bit better.Import an Excel file into InDesign: table with the style

Next time you import a table, you will be able to use the InDesign Table Style we just created.

The only operations you will need to do are:

  • Convert to header the rows you want as header
  • Set the width of each column

InDesign table styles — templates

Here you can download the file InDesign (.idml file format) with the table and all the Styles we just created: download InDesign table styles template

Must-know InDesign Keyboard Shortcuts

Command OS XWindows
Insert a table in InDesignAlt + Cmd + Shift + TAlt + Ctrl + Shift + T
Insert rows to a table in InDesignCmd + 9Ctrl + 9
Insert columns to a table in InDesignAlt + Cmd + 9Alt + Ctrl + 9
Place a file (image, spreadsheet, etc) into InDesignCmd + DCtrl + D

Be sure to subscribe to our newsletter to keep up with future posts or major updates. If you have questions feel free to post them in the comments. If you liked the post, I'd really appreciate you sharing it!

30 Tips for InDesign
Stefano Bernardi

Stefano Bernardi

Stefano has worked on numerous mid to large–sized InDesign projects for Alstom, DeLonghi, Philips, and many others before starting Redokun in
As Redokun’s Co-Founder, Stefano spends most of his time helping customers to optimize their InDesign work-flow. He also holds in-house InDesign courses for companies in the Venice, Italy area.

Sours: https://redokun.com/blog/indesign-table-styles

Tables in InDesign - Learn how to create or insert them in your documents

Intro - working with InDesign tables

For years I was convinced that InDesign was a great software if you only had to create beautiful layouts but that it was really bad if you wanted a little bit of automation. No thought ever turned out to be so wrong! InDesign has many features that allow you to automate certain tasks (such as GREP and scripts),  or automatically set styles to your content (paragraph styles). And working with tables in InDesign is beautiful when you learn how to do so.

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In this post we will see:

  • How to create a table in InDesign
  • How to convert text to table in InDesign
  • How to link a file Excel to InDesign - part 2
  • Editing tables in InDesign from Excel - part 2
  • How to create table styles in InDesign - part 3 (with a template you can download)
  • Useful shortcuts (summarised in every post)

How to create a table in InDesign

There are essentially three ways to create a table in InDesign.
You can:

  1. Convert text to table in InDesign
  2. Create a text frame and insert a table into InDesign
  3. Import Excel into InDesign — and also import a linking spreadsheet that you can update from Excel

Method 1: Convert text to table in InDesign

These instructions are especially useful when you:

  • copy table from Word to InDesign
  • copy table from Excel to InDesign

The simplest way to import a table from Word to InDesign is by copying the table from Word and then pasting it into InDesign (the same goes for Excel).Import table from word to InDesign: copy table from Word to InDesign

Immediately, when you import the Excel/Word table to InDesign, the software converts the table into text and separates columns by tabulations and rows by paragraph returns.
Import table from Word to InDesign: copy table from Word to InDesign

To convert the text to table, you need to use the feature in InDesign “Convert text to table”:

Select the entire text you just copied.
Import table from Word to InDesign: select the text to convert to table

Click on in the main menu bar and click on .
Import table from Word to InDesign: convert text to table

Set Column Separator, Row Separator, and Table Style (more about InDesign Table Styles later - in part 3). In this case, the default is just fine. Click .
Import table from Word to InDesign: column and row separator

Here you have imported a Word table to InDesign, and you are ready to set the layout of your table.
Import table from Word to InDesign: Word table to InDesign

30 Tips for InDesign

Method 2: Create a text frame and insert a table into InDesign

Of course, you can also draw a table in InDesign directly. This is probably the most common method to create a table in InDesign. Be aware, though, that you can also link a table in Excel to InDesign (I’ll show you that in part 2 of this series, after we’ve seen how to import an Excel file into InDesign).

Follow these instructions to draw a table in InDesign:

Create a text-frame in InDesign.
How to draw a table in InDesign: create the text-frame

Click on in the main menu bar and click on
How to draw a table in InDesign: Click on Insert Table

In the Insert Table windows, set the number of rows and columns you want in your table and click .
How to draw a table in InDesign: Click on Insert Table
As you see in the screenshot, you can also set the number of header rows, footer rows, and the Table Style. Header rows and footer rows are useful when you have a Table Style (more about this later - in part 3) or long tables that span over different text-frames.

This is how to draw a table in InDesign inside a frame-box. Of course, once you drew the table you can add or delete rows and columns (more on this below); you can drag and drop them to change their order; and you can assign a style to its cells.
How to draw a table in InDesign: InDesign Table created

Method 3: Import an Excel file into InDesign

You can import a spreadsheet directly from a file Excel into InDesign.

One of the advantages of using this method to create a table in InDesign is that your table comes formatted inside the InDesign document as it is in the Excel file. Then, of course, you can change its properties or assign a style in InDesign to make it more appealing.

Also, you can link the spreadsheet so that your document updates when there is a change in the Excel file (more on this later - part 2).

Follow these instructions to import an Excel file into InDesign:

Click on in the main menu bar and click on
Import an Excel file into InDesign: click on Place

Check in the import window, select the file and click to import the Excel file into InDesign.
Import an Excel file into InDesign: Check Show Import Options

In the import, you can select many different variables, such as the Sheet to import, the Cell range, How to Format the Table, and so on. However, InDesign is smart enough to import your table correctly even if you don’t select anything and just click .
Import an Excel file into InDesign: select the file and click OK

Click and then draw a text-frame in InDesign to place your table.
Import an Excel file into InDesign: create the text-frame

This is how to import an Excel file into InDesign. Of course, once you have imported the table you can change the layout and styles of your table.
How to draw a table in InDesign: Excel into InDesign

Must-know InDesign Keyboard Shortcuts

Command OS XWindows
Insert a table in InDesignAlt + Cmd + Shift + TAlt + Ctrl + Shift + T
Place a file (image, spreadsheet, etc) into InDesignCmd + DCtrl + D

In the next post (part 2)

Let’s say that you have a product catalogue or a price list and sometimes you need to apply changes to the product prices listed in a table.

In Part 2 we will use that example to see how to import a linking spreadsheet that you can update from Excel.

Be sure to subscribe to our newsletter to keep up with future posts or major updates. If you liked the post, I'd really appreciate you sharing it!

30 Tips for InDesign
Stefano Bernardi

Stefano Bernardi

Stefano has worked on numerous mid to large–sized InDesign projects for Alstom, DeLonghi, Philips, and many others before starting Redokun in
As Redokun’s Co-Founder, Stefano spends most of his time helping customers to optimize their InDesign work-flow. He also holds in-house InDesign courses for companies in the Venice, Italy area.

Sours: https://redokun.com/blog/create-or-insert-a-table-in-indesign

Indesign table design

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How to Create Tables in Adobe InDesign CC

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